Anaheim Beautiful By-Laws, Revised –
Approved Board Motion March 6, 2013
ARTICLE I – NAME
The name of this Organization shall be Anaheim Beautiful Inc. (ABI), a California non-profit public benefit Corporation.
ARTICLE II – PURPOSE
The purpose of ABI shall be to initiate, encourage, promote, and actively participate in the beautification of the City of Anaheim, California.
ARTICLE III – MEMBERS
Sec. 1 Membership shall be open to all individuals, businesses, groups, and organizations who endorse the purpose of ABI Fiscal year shall be July 1 to June 30.
Sec. 2 The Annual dues shall be set at The discretion of the Board of Directors. Dues shall be due and payable in advance, on or before August 1st of each year
Sec. 3 The Membership Director shall notify members in writing whose dues are two (2) months in arrears October 1. Those dues not paid within 30 days after being notified shall be automatically dropped from the membership of the Organization.
ARTICLE IV – GOVERNING BODY/OFFICERS AND DIRECTORS
Sec. 1. The membership votes for the members of the Board of Directors at the Annual Meeting in March who then constitute the Governing Body and are the voting members of the Organization for the ensuing year.
Sec. 2. The governing body shall be the elected officers: President, Vice-President, Recording Secretary, Corresponding Secretary, Treasurer, and seven (7) Directors shall collectively be “The Board of Directors” (The Board). The Parliamentarian shall be appointed by the President and shall serve on the Board of Directors, as well as the Current Past President.
A. The majority of the Board shall constitute a quorum.
B. Vacancies resulting in unexcused absences or resignation on The Board shall be filled by majority vote of the Board and will serve the remainder of the unexpired term.
C. The Board of Directors may meet every month, but not less than four (4) times a year, to conduct the business.
D. The Board shall take office July 1 and serve one (1) year through June.
E. Directors: Property Awards, Membership, Tree Memorial, Publicity, Green Ribbon, Adopt-a-Neighborhood, Historian, and Campus Beautiful Directors shall be elected annually for a one year term.
ARTICLE V— ELECTIONS OF BOARD OF DIRECTORS
Sec. I A Nominating Committee chair shall be appointed by the President at the February meeting. The committee will be composed of three (3) members, one of which shall be on the Board. Every effort will be made to include non-board members.
Sec. 2 The Committee shall present the slate of officers and Director positions to be filled at the next General Meeting or at which time the election will be held.
Sec. 3 Elections shall be by voice vote, unless there is more than one candidate for any position, in which the vote shall be by ballot.
Sec. 4 Installation will be at the last meeting of the year (in June or at the Annual Gala). Official duties start on July 1.
ARTICLE VI— MEETINGS
A. General Meetings
Sec 1 At least four (4) meetings a year are required.
Sec. 2 The Annual Meeting shall be held in March.
Sec. 3 There shall be no vote by proxy.
Sec. 4 A majority of all paid members attending the General Meetings including the Annual Meeting shall constitute a Quorum for voting purposes.
B. Special Meetings
Sec. 1 Special meetings may be called by the President and/or upon the written request of a minimum of ten (10) voting members.
Sec. 2 The purpose of the Meeting shall be stated in the call to meet.
C. Special Board Meetings
Sec.1 Special Board Meetings may be called by the President or any six (6) members of the Board of Directors.
Sec. 2 The purpose of the Meeting shall be stated in the call to meet.
ARTICLE VII- DUTIES OF THE BOARD OF DIRECTORS
a. Shall preside at all meetings, ex-officio member of all Committees, except Nominating Committee.
b Shall appoint the Parliamentarian and Committee Chairmen
c. Shall be one (1) of the three (3) authorized signatures on all ABI bank accounts and documents.
d. Shall direct the Treasurer to submit the financial books an audit review within thirty (30) days of the end of fiscal year (July 31).
e. Shall assign such duties as necessary to Board members.
f. Shall initiate, with Board approval, any Committees deemed necessary.
a. Shall, in the absence of the President, be the presiding officer at all meetings.
b Shall arrange facility for luncheons meetings, menu, and speakers/entertainment
c. Shall inform the Recording Secretary as to attendance of Special Guests for complimentary meals. Those who are issued complimentary meals are: Guest Speakers, Award Recipients, Gala Master of Ceremonies, and any others deemed necessary by vote of the Board of Directors.
d. Schedule programs in time for printing in the Membership Directory.
C. Recording Secretary
a. Shall be one (1) of the three (3) authorized signatures on all ABI bank accounts and documents
b. Shall record the minutes of Board meetings and permanently maintain the original copy.
c. Shall be custodian of the records including the minutes of Committee meetings, but excluding financial records.
d. Shall keep an accurate record of attendance at meetings and maintain current Roster of Members in cooperation with Membership Committee.
e. Shall be responsible for taking luncheon reservations, providing reservation count to facility, checking in guests, and collecting admission fees at functions, At conclusion of function, reconcile money, coordinate final payment to facility, and transfer all moneys collected to the treasurer.
D. Corresponding Secretary
a. Shall be responsible for correspondence and acknowledge all gift donations received including special occasions pertaining to ABI and forward a copy to the Secretary for the Minutes of Record book.
b. Shall be responsible for the annual Gala’s requests for sponsorships by writing sponsorship letters, following up with phone calls and writing thank you letters for the president’s signature.
c. Maintain and forward list of donors to Newsletter Editor for acknowledgment in newsletter and treasurer for tax deduction requests.
d. Shall retrieve daily mail, report to Board and respond to all general correspondence
e. Acknowledge all gifts and donations received from treasurer.
a. Shall be one (1) of the three (3) authorized signatures on ABI bank accounts.
b. Shall give monthly financial and budget reports at meetings.
c. Fiscal year shall be July 1 to June 30. Within 30 days of close of fiscal year, shall submit all financial records for audit or review.
d. Shall chair the Budget Committee
e. Shall collect and deposit all monies collected and properly document all money to appropriate budgetary categories.
a. Shall act as advisor to the president and ABI upon points of parliamentary law.
b. Shall be chairperson of the By-laws committee.
c. Current edition of “Robert’s Rules of Order” shall govern this Organization in all cases to which they are applicable and in which they are not inconsistent with these Bylaws.
G. Current Past President
a. Shall act as advisor to the President and ABI.
F. Duties of Directors
a. Submit budget for program.
b. Submit photos and articles for newsletters.
c. Prepare all press releases minimum three weeks before event.
d. Submit all event history to the Historian for restoring records.
e. Request an assistant, a non-voting board member, if needed to help with Director’s duties.
f. Participate in coordinating the annual Gala.
1. Property and Wipeout Awards
a. Establish a sub-committee, approved by the Board.
b. Responsible for selection, preparation, and presenting plaques to recipients at designated luncheons, at least one award per luncheon from a selected category: residential, institution, commercial, and/or industrial. An effort will be made to recognize the various areas of the city, East, West, Central, and South.
c. Responsible for selection, preparation, and presenting plaques to recipients at the Annual Gala, a Sweepstakes winner and at least one award from each category: residential, institution, commercial, and/or industrial. An effort will be made to recognize the various areas of the city, East, West, Central, and South.
a. Maintain a current roster, including fax and e-mail wherever possible with cooperation of Treasurer and Newsletter Editor.
b. Shall publish, edit and distribute the Directory as directed by the Board.
c. Conduct a membership drive during the year to promote and increase the membership.
d. Shall be responsible for keeping the Directory current after it has been printed and coordinate between Newsletter Editor, Treasurer and Recording Secretary to ensure all information is accurate and dues are deposited.
e. Shall be responsible for maintaining a list of advertisers placing ads in the newsletter and collecting advertising fees.
3. Tree Memorial and Thelma Jordan Scholarship
a. Coordinate with the City or private property owners to have trees planted.
b. Facilitate memorial service if requested with requestor including issuing tree memorial certificate.
c. Prepare and distribute applications for Thelma Jordan Scholarship award(s) to be presented at the Annual Gala.
d. Coordinate with the Gala Committee on scholarship presentation and awarding of check.
a. Shall act as Press representative for ABI and have charge of publicity pertaining to their activities of the organization.
b. Shall strive to make the community aware of the activities of ABI by coordinating with webmaster and newsletter editor.
c. Shall issue invitations to the Press and inform the Recording Secretary of their attendance at ABI events for compensation for their meals.
5. Green Ribbon
a. Coordinate with school districts for participation in program.
b. Prepare materials needed to promote program.
c. Order prizes.
d. Coordinate and implement recognition assemblies and City Council recognition.
a. Shall collect and preserve all data of the Club.
b. Make arrangements to store materials in assigned data base space.
7. Campus Beautiful
a. Partner and facilitate with local schools and districts to complete various beautification projects on campuses.
a. Partner and facilitate with non-profit organizations and the City of Anaheim to schedule adoption of neighborhoods, cleanups, and special events.
ARTICLE VIII- STANDING AND SPECIAL COMMITTEES
A. Unless otherwise provided for in these Bylaws. Committee chairperson shall be appointed by the President with approval of Board following the annual meeting and shall assume their duties as of July 1.
B. The Board of Directors, by majority vote, under Standing Rules, may establish additional Committees as deemed necessary. President shall appoint chairperson with Board approval after committee is established.
Sec.1 Annual Awards Recognition Banquet
a. Submit a proposed estimated budget including fundraising such as auctions and opportunity drawings.
b. Establish a sub-committee, approved by the Board and implement the event.
c. Promote ABI by soliciting Ads for newsletter and Awards Gala Banquet.
Sec. 2 Budget
a. Treasurer shall be chairperson of the Budget Committee.
b. A Budget shall be prepared and presented to the Board for approval at the first meeting of each year.
Sec. 3 Bylaws
a. Bylaws shall be reviewed at least every three (3) years.
b. Recommendations/amendments will be presented to the Board for approval.
c. Standing Rules/Policy Statements shall be updated as they are approved by Board action.
Sec. 4 Newsletter
a. Shall publish, edit, and distribute the newsletter as directed by the Board
b. Shall work closely with Treasurer and Membership Director to obtain listings of new members, advertisers and/or any changes. The Board shall establish advertising and Website rates.
Sec. 5 Ways and Means
a. Shall be responsible for the drawing at each luncheon meeting.
b. Shall enlist assistance as needed to sell tickets and assist with prize distribution.
c. Shall record and forward all moneys derived from 50/50 drawing to Treasurer. Half of collected money goes to supporting ABI endeavors and remainder goes to members in prizes.
Sec. 6 Assistants
a. The nominating committee may recruit members to act as assistants to board positions.
b. Assistants will help as needed.
c. Assistants are non-voting members on the board.
ARTICLE IX— FISCAL AND FINANCE POLICIES
Sec. 1 Fiscal year shall be July 1 to June30 of the following year.
Sec. 2 ABI activities shall be conducted without financial benefit to any member.
Sec. 3 Budgeted items may be paid automatically without presenting such bills to the Board
ARTICLE X — AMENDMENTS TO THE BYLAWS
These Bylaws may be amended at any regular membership meeting by a two-thirds (2/3) vote, of those present, provided prior notice of thirty (30) days has been given to the Board of Directors.
ARTICLE XII — DEDICATION DISSOLUTION
The property of this Organization is irrevocably dedicated to public purposes and no part of the net income or assets of the Organization shall ever inure to the benefit of any director, officer, or to the benefit of any private person. Upon dissolution or winding up of the Organization, its assets remaining after payment, or provision for payment, of all debts and liabilities of this Organization shall be distributed to a nonprofit foundation or corporation which is organized and operating exclusively for public purposes and which has established its tax-exempt status under Section 501© (3) of the Internal Revenue Code.
Accepted by Board Vote at March 6, 2013 Meeting.